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ORCID and Researcher IDs: ORCID FAQ

What is a Trusted Party?

There are two types of trusted parties. There are trusted organizations and trusted individuals.

A trusted organization is an institution, like the University of Waterloo, which you can grant permissions to. These permissions include getting your ORCID® iD, reading information you have set to be visible to trusted parties, adding or updating your research activities, and adding or updating your biographical information. For more information on trusted organizations, please visit ORCID's Trusted Organizations webpage.

A trusted individual is another person, with an ORCID iD, who can edit and update your ORCID record. However, they cannot edit anything that requires your ORCID password. For more information on trusted individuals, please visit ORCID's Trusted Individual webpage.

What if I already have an ORCID?

Already have an ORCID iD and want to connect it with the University of Waterloo? No problem!

Follow this step-by-step guide to link an existing ORCID iD to the University of Waterloo.

Note: To complete this next step, you will need active WatIM credentials. 

  1. Begin at
  2. Navigate to "Sign In/ Register."
  3. Select "Access through your institution."
  4. Begin typing University of Waterloo, then select "Continue."
  5. Sign into your ORCID account, using your email or ORCID iD, and password. Select "Sign in and link your University of Waterloo account."
  6. Sign into your WatIM account.
  7. Open your ORCID record, where your profile should now be linked to the University of Waterloo. 

I’ve already added my University of Waterloo affiliation to my ORCID record – how should I manage these duplicates?

According to ORCID’s Affiliation Manager Guide, “At this time, it is not possible to merge affiliation items from different sources in your ORCID record. We suggest keeping the item(s) that list your organization in the “Source” field, as these are regarded as more “authoritative” by other systems that use ORCID data for purposes such as pre-populating forms (for example, manuscript submission and grant application forms).”

ORCID. (n.d.). Affiliation Manager Guide. ORCID. guide/#:~:text=Who%20should%20I%20contact%20if,request%20email%20that%20you%20received.

Who should I contact if the affiliation data added to my ORCID record is incorrect?

Our library staff would be happy to assist you, please email Mary Ochana at

What if I need to edit the affiliation information that is added to my ORCID iD?

Our library staff would be happy to assist you, please email Mary Ochana at

Are there any privacy considerations regarding ORCID affiliation?

Your ORCID account is yours to control. This means that if you want to control who can see certain items on your profile, you can.

The option to control a record item’s visibility settings, is located on the top right of each record item. Your options are everyone, trusted parties, or only me. For more information on visibility settings, please visit ORCID's Visibility Setting webpage.

What if I no longer want the University of Waterloo to edit my ORCID record?

In order to disaffiliate yourself from the University of Waterloo, visit your Trusted Organizations on ORCID's Trusted parties page, and remove access.

Can I delete my ORCID?

ORCID allows you to deactivate your account. Deactivating your account will delete all your personal information. The only information ORCID will retain is your ORCID iD and your email address. This information is used to ensure that no one else can create an ORCID iD using your email. For more information on deactivating your ORCID account, please visit  ORCID's Deactivating an ORCID Account webpage.

How can I share my ORCID iD?

You can include your ORCID iD in your email signature! 

ORCID iD's can be displayed the following ways:

  1. Full ORCID iD – orcid logo 16px
  2. Compact ORCID iD – orcid logo 16px 0000-0001-2345-6789
  3. Inline ORCID iD – Sarah Pascoe orcid logo 16px