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Calculate Your Academic Footprint: Find Publications (Steps 1-2)

Step 1: Create Master List Folders

Create Master List Folders for your publications using bibliographic management software (such as RefWorks)

Begin by setting up a RefWorks account, and create a series of Master List folders titled as follows:

Master list folders in RefWorks

Organizing publications in this way is key to the process offered by this guide!


Master List - Other can be used for government reports, white papers, theses, dissertations, audio-visual modules, patents, submissions to royal commissions etc.

  • You may want to separate some of these as individual folders. For example, a Patents folder may be relevant in one field of research but not in another.  Posters could also be a separate folder.

Steps 2 & 2.1: Find Your Publications

Identify databases containing your publications and that have citation-indexing functionality

Examples include:

  • Web of Science, Scopus, Google Scholar
  • IEEE Xplore, SPIE, SciFinder, AnthroSource
  • ProQuest: Social Services Abstracts, etc (more ProQuest databases)

Access the above tools via Research Databases by subject. 

Step 2.1: Find your publications within each selected database

To locate your publications, you can search one article at a time OR you can capture all your publications in one search.

  • For example, you can look for an author search/author finder option in the database. Enter your name as the database instructs (e.g. MacDonald M*). Use refinement options to narrow search, complete search and review results.

If you have a very common name OR are not listed, you can proceed with one of these options:

  • Search for your last name and each article title, OR your name and a specific topic(s). For example: MacDonald M* AND midwifery

  • Find your profile or register yourself in the researcher index associated with the database (more information)

  • If you are not finding a particular article, or publications such as book chapters, try using Web of Science's Cited Reference Search tab OR Scopus' Secondary Documents link. 

Steps 2.2 & 2.3: Add Your Publications to RefWorks

Step 2.2: Export your publications' bibliographic information to RefWorks


  1. Select the citations you want to export by clicking the checkbox on the left hand side.

  2. Select RefWorks Export and follow the prompts to access your RefWorks account.

Web of Science

  1. Select the citations you want to export by clicking the checkbox on the left hand side.


2. Select Save to Refworks and follow the prompts to access your RefWorks account.

Google Scholar

  1. In Google Scholar, access Settings > Bibliography Manger to specify that you want to be able to import items into RefWorks.

    Settings option within Google Scholar

    RefWorks option in Google Scholar's "Bibliography manager"
  2. Search by your name and publication title, and look for the Cited By link in the correct result. Import your articles, books, book chapters, etc into the appropriate RefWorks Master List folder. Repeat with all your publications/articles. 

Step 2.3: Sort and place your publications into the correct Master List Folder!


You can use Zotero for importing multiple records from Google Scholar to RefWorks.

Always review the results to determine if you want to include all that Google Scholar has captured! As Google Scholar includes information such as posters, trade magazines, non peer-reviewed journals, association sponsored research papers, government docs, fact files, and company reports that cite your work, you need to determine if this information is relevant.