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Calculate Your Academic Footprint: Track Citations (Steps 3-6)

Step 3: Create Citation Subfolders

For each publication added to RefWorks, create a Citation Subfolder having the same name as the publication 

Citation Subfolders will include citing works for your publications, and will be located under the Master List folders.

  1. Create one subfolder for every article, book, book chapter, conference proceeding, etc, in your Master Lists folders. 

    Each subfolder needs to sit under the Master List folder in order to help you tally your citation counts at the end (step 9).

  2. An easy way to create individual subfolders for each publication is to copy/paste the title from the database to RefWorks.

    The Create Subfolder option is available via the New Folder pop-up box:

"Create Subfolder" option in RefWorks

Step 4: Add Citing Works to RefWorks

Identify the number of times each publication has been cited in a particular database

1. Return to the database you used and locate the first of your publications. Look for a citation link (Times Cited/Cited By/Citations). For example:


   a. Note the title of your article, book, book chapter etc.

   b. Click on the citation link associated with that article book etc., to bring up works citing your work.

   c. Select all the citing articles and export them to RefWorks. They will be in your Last Imported folder.

2. Select all Last Imported records and place in the appropriate Citation Subfolder.

3. Return to the search results list and repeat the process with the next publication. 


When reviewing records found in Google Scholar, always consider what you do or do not want to include, such as papers in other languages, advertorials, fact files, peer reviewed trade publications, webpages or PDF sponsored or produced by companies, posters etc.

Step 5: Create Citation Alerts

For each publication, set up a Citation Alert within each database

  1. Click on the title of the first article in your search results. This will bring you to the page that contains the abstract.  Look for the Set Alert, e-Alert or Feed (RSS) button and create a citation alert. This will set up an email or RSS feed alert in that database that will notify you each time your article is cited by someone else. For example:

    "Create alert" option in Google Scholar

  2. When your work is cited you can then export the citing article to the appropriate Citation Subfolder.

  3. Be sure to set up Citation Alerts for each of your publications within each database you have used to determine citation counts! 


In Scopus, you will not be able to create an alert for any items that show up via Scopus' Secondary Documents feature. Therefore you will need to make note of these titles and manually check them to see if there are any new citing articles to be exported to a RefWorks Citation Subfolder.